Administrative Assistant

Job Locations US-TN-Collierville
Job ID
2021-1471
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

Our client is a global company with their headquarters in the Memphis area. The Human Resources department is adding an Administrative Assistant to support the team from 7:30 - 4:30 Monday - Friday in the Collierville location.

 

This position provides administrative support to various members of Executive and Senior Level Management in Strategic Resources.

Duties Include:

    • Provide administrative support in the suite.
    • Provide full support for scheduling and making travel arrangements.
    • Create and maintain a variety of reports
    • Create and maintain presentations utilizing PowerPoint.
    • Receive and direct visitors and clients.
    • Support in managing, approving and processing expenses, invoices, etc.
    • Maintain electronic and hard copy filing system.
    • Maintain databases.
    • Handle requests for information and data.
    • General administrative duties (faxes, e-mails, shipping, filing, phone, reports, etc.).
    • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
    • Ensure office equipment is properly maintained and serviced.
    • Perform work related errands as required.
    • Coordinate and maintain vacation reporting as required.
    • Coordinate and maintain calendars as required. Providing real-time scheduling support by booking appointments and preventing conflicts.
    • Review operating practices and implement improvements where necessary.
    • Provide backup for Receptionist.
    • Special projects and other duties as assigned.

 

 

 

Key Competencies:

 

  • Communication skills - written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Teamwork

 Minimum Qualifications:

  • High School diploma or equivalent required; college degree preferred.
  • Two (2) years of related administrative assistant, secretarial and/or clerical experience. An Associate’s Degree in a related field may substitute for required experience. Experience is preferred.
  • Must have proficiency in Microsoft Office – specifically MS Word, PowerPoint and Excel.
  • Knowledge of principles and practices of basic office management
  • Ability to manage confidential information.

 

EOE M/F/D/V

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