Project/Facilities Coordinator

Job Locations US-TN-Collierville
Job ID
2021-1452
Category
Real Estate
Type
Regular Full-Time

Overview

Our client is a global company with the headquarters in Collierville, TN. This position is intended to become a key resource in the overall strategy of property management for the corporation.  The successful candidate can start at an entry level and learn quickly or be an experienced facilities management professional.

 

POSITION PURPOSE

 

The Project/Facilities Coordinator is responsible for managing the interface with the current facilities management company and learning the intricacies of such oversight for three local properties, initially.  For new projects, the Coordinator will manage the team, resources and contractors necessary to ensure optimal functioning and maintenance of assigned properties, as well as to plan, develop, design and oversee the completion of assigned repair, renovation, and new construction projects; coordinate and manage all aspects of selected projects to ensure that assigned projects are completed on time, within budget and meet high quality standards. In addition, this position will coordinate the maintenance of the corporate headquarters building systems including mechanical, electrical, fire, plumbing, waste management, landscaping and cleaning. In addition, this role will prepare and implement preventive maintenance schedules and track warranty details, and provide primary oversight of Physical Building Security, including cameras, access, alarms, fire and keys. 

This position will serve to monitor all lease agreements and recommend action necessary to ensure optimal decision-making relative to Mueller owned and leased facilities. 

 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

 

Project Planning: Participate in meetings with architects, engineers, contractors, vendors, and project team to help develop project plans and scope of work documents.

Vendor Contract Administration: In conjunction with management, select qualified vendors to perform work as needed; negotiate fees and perform tasks necessary for proper contract administration.

Property Maintenance: Be intimately familiar with vendors and their services provided.  Recommend which services should be performed in house and which should be outsourced.  Maintain assigned properties to designated standards.  Establish and teach a method for employees to submit work orders.

 

Projects Focus:

  • Analyze selected facility conditions, identify condition deficiencies and non-compliance with building designated standards, and recommend corrective measures, including cost estimates.
  • Analyze selected facilities for efficiency, explore and recommend opportunities for consolidation and/or sale of unneeded buildings/properties while considering workforce quality, customer accessibility, government offered incentives, relocation logistics and all associated costs and benefits.  
  • Manage and coordinate the staff, systems and activities to ensure optimal functioning of all maintenance for selected buildings and sites.
  • Prepare and implement preventative maintenance schedules and maintain related equipment warranties.
  • Ensure all work follows safety standards, conforms to specifications, and work orders are tracked and completed within the budgeted guidelines and SOW.
  • Ensure all work orders are handled in a timely manner and completed within established standards.
  • Be responsible for primary management of headquarters building security system and serve as main vendors contact. Manage access credentials, alarm and fire codes.  Coordinate updates as needed.  Monitor cameras and provide video as needed.  Manage key systems.
  • Schedule, initiate and manage all efforts necessary to complete and occupy selected new or renovated facilities and refresh projects.
  • Supervision: Supervise any staff assigned to project; coordinate and direct the efforts of project team, including architect, engineering consultants, construction contractor, and project managers assigned to sub-elements of large projects.
  • Communication: Advise VP – Strategic Resources on project progress and status relative to predetermined schedule.
  • Assume oversight of contractor(s) for projects as directed by VP – Strategic Resources.
  • Assume primary role in annual Physical Security Audit.
  • Manage all policies and procedures for selected facilities, identify inefficiencies, and recommend/implement changes to improve operations.
  • Exhibit and apply a thorough knowledge of maintenance, security and safety policies of corporation.

 QUALIFICATIONS:           

 

Bachelor’s degree in related field or equivalent experience and training preferred. Certification in Facilities or Project Management is a plus.

 

HELPFUL EXPERIENCE:

 

Building Automation System Familiarity

Construction Projects

Contract Administration

Vendor Management

Working knowledge of electrical and mechanical systems

Analytical and budgeting

 

SKILLS/ABILITIES:          

 

Working knowledge and ability to view and read drawings, floor plans and construction documents

Ability to work in, upload, and edit plans/documents in appropriate software

RFP and RFI preparation experience   

Excellent time management and organizational skills

Sound verbal and written communications

Familiar with Construction/Architect terminology

Proficiency with Microsoft Office products including Gantt charts and related software applications

Strong leadership skills

Excellent project management skills

Strong team player

Ability to work independently, successfully

 

WORK CONDITIONS:       Predominantly in an office environment with periodic travel to selected locations

 

 

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