Our client is adding a Project / Facilities Coordinator at their Collierville, TN HQ. The Project/Facilities Coordinator is responsible for managing the team, resources and contractors necessary to ensure optimal functioning and maintenance of assigned properties, as well as to plan, develop, design and oversee the completion of assigned repair, renovation, and new construction projects; coordinate and manage all aspects of selected projects to ensure that all assigned projects are completed on time, within budget and meet high quality standards. In addition, this position will direct the maintenance of the corporate headquarters building systems including mechanical, electrical, fire, plumbing, waste management, landscaping and cleaning. In addition, this role will prepare and implement preventive maintenance schedules and track warranty details, and provide primary oversight of Physical Building Security, including cameras, access, alarms, fire and keys.
This position will serve to enhance the Strategic Resources Team and its’ ability to increase the number of top quality projects completed each year.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Project Planning: Participate in meetings with architects, engineers, contractors, vendors, and project team to help develop project plans and scope of work documents.
Vendor Contract Administration: In conjunction with management, select qualified vendors to perform work as needed; negotiate fees and perform tasks necessary for proper contract administration.
Property Maintenance: Maintain assigned properties to designated standards.
Supervision: Supervise any staff assigned to project; coordinate and direct the efforts of project team, including architect, engineering consultants, construction contractor, and project managers assigned to sub-elements of large projects.
Communication: Advise VP – Strategic Resources on project schedule and status on predetermined schedule.
Assume oversight of contractor(s) for construction projects as directed by VP – Strategic Resources.
Assume primary role in annual Physical Security Audit.
Manage all policies and procedures for area and identify efficiencies and make changes to improve operations.
Prior BAS experience is helpful
Previous physical security responsibilities – cameras, access, fire, and burglary
Demonstrable working knowledge of electrical and mechanical systems
Analytical and budgeting experience
Working knowledge and ability to view and read drawings, floor plans and construction documents.
Ability to work in, upload, and edit plans/documents in appropriate software
RFP and RFI preparation experience
Excellent time management and organizational skills
Sound verbal and written communication skills
Familiar with Construction/Architect terminology
Proficiency with Microsoft Office products including Gantt charts and related software applications
Strong leadership skills
Excellent project management skills
Strong team player
Ability to work independently, successfully