• Vice President of Finance

    Job Locations US-TN-Memphis
    Job ID
    2018-1232
    Category
    Accounting/Finance
    Type
    Regular Full-Time
  • Overview

    1. Job Summary: Performs, supervises, and oversees accounting functions
    2. Job Qualifications: Five years of experience in accounting/finance. Minimum Bachelor’s Degree in Accounting or Finance. Certified Public Accounting with experience in Finance and/or Master’s Degree in Business Administration with experience in Accounting, experience with bank financing, and feasibility studies highly desirable. Must have excellent interpersonal, oral and written, and computer skills.
    3. Responsibilities:
      1. Perform and coordinate general accounting functions:
        1. Review monthly posting of revenues (deposits) and expenses (checks) to the general ledger.
        2. Prepare monthly adjusting entries as needed – typical monthly entries are electronic payroll transfers and loan adjustments between interest and principal.
        3. Reconcile bank accounts on a monthly basis: (a) operating account, (b) payroll account, (c) money market account and (d) Nashoba savings account
        4. Prepare audit work papers and schedules using prior year work papers as a guide
      2. Prepare payroll and ensure timely payment of payroll liabilities and taxes
        1. Payroll is prepared on a 2 week pay period with information provided by (a) Marketing with a summary of individual hours, (b) time sheets for hourly employees and contract personnel and (c) vacation, sick time, holiday, personal day, jury duty, funeral days, and other employee approved requests.
        2. Electronic payroll deposits are due by Friday of the week payroll checks are issued. NOTE: The call must be made by 2:00 PM on Thursday of that week.
        3. Prepare quarterly Federal and State unemployment tax reports: (a) Federal Form 941, (b) Tennessee State Unemployment Report, (c) Federal Unemployment Taxes (FUTA) are also deposited on a quarterly basis and (d) W-2 Form at year end and mail by January 31st for employees.
      3. Completes billings and accounts receivable:
        1. On a monthly basis (generally during the first week of the month) a bill is generated for our client’s facility using:
          1. Payroll data for RCA employees that are reimbursed such as the marketing staff
          2. Fixed fee charged for management of the independent living units
          3. Per bed charge for management of healthcare units
          4. Monthly fixed charge for accounting and data processing
          5. Per day, per menu charge for printing and processing menus
          6. Additional charges are made for contract labor paid by RCA but used by our client’s facility
          7. Additional charges as they occur
        2. Billing is set-up in excel spreadsheet for each month:
      4. Oversee LifeCare and Healthcare accounting for client’s facility
        1. Assist with month-end closings, including:
          1. Reconciliation and adjustment of revenue accounts and Medicare revenue accounts.
          2. Reconciliation and adjustment of prepaid accounts and accrued expense accounts
          3. Assist with payroll and payroll tax accruals as needed
        2. Prepare personal property tax schedule, due March 1
          1. Allocate personal property tax exempt and taxable portion using the work papers prepared in prior year. Work papers are in property tax file in office of the Director of Accounting for client’s facility
        3. Prepare nursing home annual report. Form comes from the nursing home administrator.
          1. Use work papers from the prior year to determine and allocate revenues and expenses. Work papers are in file in the Director of Accounting office.
        4. Prepare annual budgets for upcoming year:
          1. Using budget worksheets and updates of the assumptions prepared by department heads. Budget preparation begins during the senior staff retreat in July or August.
          2. Give the department heads a presentation related to preparing a budget including details related to the current year budget.
          3. After the preliminary run, the budget is reviewed with the President of organization and each individual department head. Adjustments are made from these meetings until the budget comes into line with board constraints on increases and changes.
        5. Assist the HR Department with portion of the worker’s compensation information for the insurance company.
        6. Prepare for annual company audits, providing needed information by auditors.
      5. Perform financial feasibility studies for new development projects or management contracts as assigned:
        1. Informs the president of analysis and makes recommendations
        2. Assists the organization’s consulting team with market feasibility research.
      6. Represent the company with obtaining financing for various projects as assigned.
      7. Keeps the President of designee informed of accounting activities:
        1. Evaluate personnel in the accounting departments.
        2. Assist with assessing ways to improve or increase efficiency of accounting functions in accordance with GAAP.
        3. Assist in training of new hires or training or personnel as assigned.
      8. Evaluate software packages and coordinate transition to new systems. Work closely with the Network Administrator to coordinate cost economic and cost efficient computer purchases and utilization.
      9. Other duties as assigned.
    4. Conduct:

    Adheres to accepted social and professional behavior. Has pride in the position held, the department and the facility:

      1. Takes responsibility for own actions
      2. Makes decisions that are hard in the best interest of the resident and the company
      3. Follows chain of command
      4. Supports management decisions. Shows enthusiasm for new ideas and procedures to encourage a positive attitude among employees.
      5. Performs procedures according to company policy and procedures and employee handbook.
      6. Accepts supervision and suggestions from supervisor(s).
      7. Keeps Management informed in a timely manner
      8. Uses judgement appropriately in keeping certain matters confidential.
      9. Demonstrates a concerned attitude. Is courteous to peers and supervisors.
      10. Demonstrates consideration and concern for fellow employees and promotes team cohesiveness.
      11. Exercises safety measures.
      12. Attends required departmental meetings and functions. Punctual for all.
      13. Accepts other assignments as directed without neglecting other responsibilities.

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